You are viewing a preview of this job. Log in or register to view more details about this job.

Accounting/Administrative Assistant

General Statement:

Under the supervision of the Accounting Technician, the Accounting/Administrative Assistant is responsible for performing tasks and projects related to the Union Business Office.

Specific Duties and Responsibilities:

·       Assists in entering and preparing payroll reports and time card adjustments
·       Reconciles and maintains receivables and prepares monthly reports
·       Maintains bank account register to ensure adequate funds are available
·       Mails and delivers invoices
·       Process deposits and apply payments in PeopleSoft
·       Assists in researching data required for reports to the CSU system office, auditors, and state and federal agencies, and preparing responses for signature
·       Assists in counting and reconciling the vault as needed
·       Assists in verifying accounts payable checks prepared by University Accounting for accuracy
and mailing them to vendors
·      Responsible for developing a thorough knowledge of the policies and procedures of the
auxiliary system of the CSU as it relates to the department
·       Assists with the completion of various projects assigned to the Associate Executive
Director/Director of Financial Services
·       Prepares routine correspondence as necessary
·       Assist in maintaining and updating files for payment documents, invoices, accounts
receivable, and correspondence and gathers and collates records as requested
·       Locates files or reports as requested by supervisors or others
·       Processes, copies, and files documents and records as required for record-keeping and purge
files according to procedures
·       Accurately perform arithmetical calculations, including decimals and percentages
·       Accurately file alphabetically, numerically, and chronologically  

Required Qualifications:
·       Currently enrolled Cal State LA student with a minimum of 6 undergraduate units and a minimum G.P.A. of 2.0, or graduate student with at least 4 graduate units and a minimum Cal State LA cumulative G.P.A. of 3.0.
·   Willingness to work with an ethnically diverse and culturally pluralistic student
      body and staff
·       Willingness to provide effective customer service promptly and courteously
·       Ability to respond to walk-in and other inquiries
·   Ability to meet deadlines, adjust to changes in workloads and assignments
·       Ability to learn and utilize desktop applications and office equipment as needed
·       Proven organizational, interpersonal, and communication skills
·       Cash Handling experience preferred